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53 - How To Use & Map Word Styles In With Adobe InDesign Styles


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Hi there, in this video I'm going to show you how to bring in Styles from Word, like 'Normal' and say, you become 'Body Copy'. And Heading, you can become my Style called 'Titles' in InDesign. Click 'OK', they all match up, and life is good. Let's go and learn how to do that now in InDesign.

So to match Styles, we need to do two things. Let's first of all open up a file that I've created for us, just to save time. It's under '06 Styles', and open up 'Mapping Styles'. Click 'Open'. Nothing's really in here except for my Paragraph Styles. So go to 'Window', 'Styles', 'Paragraph Styles', and you'll notice, I've got a Body Copy and Titles. Let's just have a quick little look at them. I'll draw a Text box, fill with Placeholder text. And let's say that's my Heading. So that's what they look like. So 'Titles', and this is all my 'Body Copy'. So this is the Styles I want to keep in InDesign. I'll click that.

Next thing I've got is my Word file. I've opened up the file from my 'Exercise File', called 'Text 1'. Just showing here in Word. So, in Word, you need to have used the Styles that are along the top here. You can see, if I click on 'Road Bikes', it's been using 'Heading 1', and the Body Copy is using 'Normal'. So if you're working with another colleague, or somebody else that's doing the Word text just make sure they use some of these Titles along the top, so that you can match them. If they're all 'Normal', then you're not going to be able to match the Titles. You'll have to manually go and do it. I can quit out of Word now.

So, the way it works is, we're now going to bring in my file so let's go to 'File', 'Place'. I'm not going to copy and paste. I'm going to bring in the Word doc. I'm going to go 'Show Import Options', or we can use our shortcut, hold 'Shift' and click 'Open'. I'm going to click it on, just in case you haven't seen that shortcut video. Click 'Open'. And the magic trick happens down the bottom here. By default, 'Remove' is just going to remove them, they're all kind of plain text. 'Preserve the Style' is going to do some bad stuff, watch this, click 'OK'. Hold 'Shift', click once, so it drags it in and it brings in 'Normal' in Heading. And I'm like, "Man, not those ones." What I could do now though is I could go to 'Normal', and hit 'Delete', and it says, you can't delete it, I'm using it, what are you going to replace it with? And I can replace with 'Body Copy'. Click 'OK'.

Same with the Heading 1, say goodbye Heading 1, but can't delete it because I'm using it, so you use 'Titles', please. That's a way of mapping them. You can do a little bit more sneaky. So I'm going to undo until all of that's gone, and I'm going to go to 'File', 'Place'. Make sure that 'Show Import Options' is on. Click on 'Text 1', click 'Open'. And instead of doing that trick what we can do is we can do a 'Customize Style Import', and click on 'Style Mapping'. It just means that, it's seen that it's got Normal inside of there, and say, what would you like it to be in here? I'm like, I want Normal to become 'Body Copy'. And the Heading that's been used I want that to become a Title, that I'm using. These are 'Normal (Web)', that I know is not being used.

You could say actually, just replace with the 'Basic Character' style, please. And the 'Basic Paragraph' style, and 'None'. Just to kind of clean it all up, click 'OK'. Click 'OK', and now if I hold 'Shift', click once, I'm going to bring through all of my Word Document and it's going to map this. Highlight it, use 'Titles', use 'Body Copy'. Saving us loads of time.

All right, so that is how to map Styles from Word into InDesign to save loads of time, because we're awesome. All right, on to the next video.

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